The BEACON HR/Payroll Project, supported by legislation (Senate Bill 991) has been touted by State leadership as the tool for “transforming the way North Carolina does business” in the future. North Carolina government is currently in the process of modernizing and standardizing its key human resources (HR) and payroll business processes. Several state agencies are responsible for implementation of the BEACON Project. They include the Office of State Controller, Office of State Personnel, Information Technology Services, Office of State Budget and Management and the Department of Transportation. In addition to the agencies mentioned above, the Department of Administration will join the Department of Correction, the Department of Revenue, the Governor’s Office and the Lieutenant Governor’s Office in going live January 2008. The remaining State agencies are scheduled to go-live April 2008.
Standardization of new hire employment, separation and employee transfer processes across State agencies will result in several enhancements to the State’s HR systems. Employees should see many benefits to the modernized processes such as being able to independently update personal data including banking information, addresses, and the number of dependents, view and print electronic W-2 forms and copies of payroll stubs on-line through what is known as the Employee Self Service (ESS) module. For those employees who do not have access to a computer either at home or work, the HR and Payroll Offices will continue to process manual copies of personnel updates.
If you are concerned about having to keep up with various numbers (social security, retirement, and health plan), you won’t have to wait much longer. Each employee will be issued a unique employee ID number that will follow them throughout their State government career. Social security numbers will no longer be required to access payroll, benefits and HR information, which should provide added comfort to those concerned about privacy.
A few of the anticipated payroll changes at go-live will include the creation of a centralized payroll service and integration of payroll functions with the North Carolina Accounting System (NCAS). Support for financials implementation is on the horizon through a software solution.
Using the BEACON system, managers and supervisors will have the capability of creating a variety of business intelligence reports that will support fingertip analysis of and cost of human resources, as well as meet statewide and ad hoc reporting requirements.
Agencies scheduled to go-live in January 2008
- Department of Administration/Lt. Governor’s Office
- Department of Revenue
- Department of Transportation
- Governor’s Office/Office of State Budget & Management
- Information Technology Services
- Office of State Controller
- Office of State Personnel
- State Board of Elections
All other agencies are scheduled to go-live April 2008.
Keep up with the BEACON Project roadmap and latest updates by visiting the Office of State Controller’s website below.